Privacy Policy | Data Protection & GDPR Compliance

1. Introduction and Scope

QubicTron FZE, a company registered in the Emirate of Sharjah, United Arab Emirates (hereinafter "we" or "us"), is dedicated to protecting and respecting the personal data we handle. This policy outlines our commitment to processing your information in compliance with applicable data protection laws.

This Privacy Policy explains how we collect, use, and manage your personal data when you visit our website www.qubictron.com (the "Site"), use any associated applications, correspond with us via email, or utilize our products and services.

You possess legal rights regarding how your data is accessed and utilized. We encourage you to read this document in its entirety to understand our practices.

2. Data Controller

For the purposes of the General Data Protection Regulation (Regulation EU 2016/679) (GDPR), QubicTron FZE acts as the data controller for the information collected through our services.

3. Contact Information

For any inquiries, advice, or guidance regarding this Privacy Policy and your data rights, please contact our data protection team at:

_________________

4. Data Collection: Types and Usage

We collect and process various categories of personal data, including:

Personal Identifiers:

This includes your name, physical address, employer, job title, and contact details (email and phone number). We collect this through registration forms, direct inquiries, or email correspondence to:

Fulfill your specific requests (e.g., processing orders, subscriptions, or information queries).
Enable your participation in interactive service features.

Marketing Data:

We maintain databases of individuals who have shown interest in our company, affiliates, or specific services to provide relevant electronic marketing communications.

Feedback and Insights:

Information provided via contact forms helps us resolve complaints, answer queries, and evaluate the overall quality of our services.

Technical and Usage Data:

We automatically collect data from your browser, such as IP addresses, Site visit history, browser type/version, time zone, operating system, and interaction patterns (clicks, scrolling, and page response times). This allows us to optimize Site performance, ensure security, and measure the effectiveness of our advertising campaigns.

Cookies:

The Site utilizes cookies to distinguish you from other users, providing a more personalized experience and helping us improve our platform functionality.

We may combine data from the Site with information from other sources to improve our business analytics and better understand our customers' needs.

5. Legal Basis for Processing

We process your personal data only when permitted by law. In our daily operations, we rely on the following legal grounds:

Contractual Necessity:

To perform our obligations under an agreement with you.

Legitimate Interests:

For the administration, management, and improvement of our business, provided these interests do not override your fundamental rights.

Legal Compliance:

To fulfill our statutory or regulatory obligations.

6. Consent and Your Choices

While we strive to keep you informed, your explicit consent is not required for all types of processing. However, if we intend to use your data for purposes outside the scope of this policy, we will seek your permission beforehand.

You are not legally required to provide personal data, but please be aware that withholding certain information may prevent us from providing you with our products or services. You may withdraw your consent at any time by contacting us at: _________________

7. External Links and Related Sites

Our Site may contain links to third-party websites or applications. QubicTron FZE does not control these external platforms and is not responsible for their privacy practices. We recommend reviewing the privacy policies of any third-party site you visit.

8. Data Disclosure and Transfers

We may share your personal information with third parties in the following circumstances:

To fulfill our contractual duties to you.
In the event of a business sale or acquisition.
To comply with legal mandates or to protect the safety and rights of our company and clients.
With trusted business partners, suppliers, and subcontractors for the performance of services.
With analytics providers to optimize the Site.
With credit reference agencies where necessary for contract assessment.

We only share data for third-party marketing purposes with your explicit "opt-in" consent.

9. Communication Preferences

We may contact you via email, telephone, SMS, or post for marketing purposes. You have the right to limit these communications to specific methods or opt-out entirely by updating your preferences in your account settings or emailing: _________________

10. Data Retention

We retain your personal information only for as long as necessary:

For the duration of your active interest in our services or while you maintain an account.
For as long as needed to analyze marketing performance and digital engagement.

We may anonymize data for statistical purposes. Anonymized data may be kept indefinitely as it no longer identifies any individual.

11. Your Legal Rights

Under data protection law, you have the following rights:

Access & Portability:

Request a copy of your data or have it transferred to another provider.

Rectification & Erasure:

Request the correction of inaccurate data or the deletion of your data when it is no longer required or if you withdraw consent.

Restriction of Processing:

Request that we limit the use of your data in specific scenarios (e.g., during a dispute over data accuracy).

Objection:

Object to processing based on legitimate interests, including direct marketing and profiling.

Complaint:

You have the right to lodge a complaint with a supervisory authority if you are dissatisfied with our data handling.

To exercise these rights, please contact: _________________

12. Security Measures

We implement rigorous technical and organizational security measures to prevent data loss, unauthorized access, or disclosure. Access to your personal data is restricted to employees and partners who have a legitimate "need to know" and are bound by confidentiality.

Note: You are responsible for the confidentiality of your passwords. While we do our utmost to protect your data, transmission over the internet is never 100% secure; therefore, any transmission is at your own risk.

13. Updates to This Policy

We review this Privacy Policy periodically to reflect changes in our services, internal processes, or legislation. The latest version will always be available on the Site.

Version

2.0

Effective Date

April 22, 2026